Qualification: Graduation+

Experience: Minimum 5 year industrial purchase experience.

Salary- Negotiable (as per market standard)

Responsibilities of a Purchase Manager:

1. Procurement Strategy Development:

• Develop Procurement Policies: Establish and implement procurement policies and guidelines to streamline purchasing processes.
• Supplier Sourcing Strategy: Develop strategies to identify and source reliable suppliers who provide high-quality goods and services at competitive prices.
• Cost Reduction Strategy: Work to optimize procurement costs through cost-saving strategies, bulk buying, long-term contracts, and better supplier management.

2. Supplier Management:

• Supplier Identification: Identify potential suppliers and evaluate their ability to provide the goods and services the organization requires.
• Supplier Negotiation: Negotiate terms and conditions with suppliers, including pricing, delivery schedules, payment terms, and quality standards.
• Supplier Evaluation and Auditing: Conduct periodic evaluations of suppliers based on performance, product quality, and compliance with contractual terms. Conduct audits to ensure adherence to company standards.
• Build Long-Term Relationships: Foster strong relationships with suppliers to ensure consistent product availability, favorable terms, and mutual benefits.

3. Procurement Process Management:

• Purchase Order Management: Create and approve purchase orders, ensuring that all relevant details, such as quantity, price, and delivery schedules, are accurate.
• Inventory Management: Work closely with the inventory and logistics teams to manage inventory levels and ensure timely procurement of goods to avoid stock shortages or overstocking.
• Order Tracking: Monitor and track the progress of orders from suppliers, ensuring that deliveries are made on time and meet quality standards.
• Contract Management: Oversee the drafting and management of procurement contracts, ensuring all agreements comply with company policies and legal requirements.

4. Cost Management and Budgeting:

• Budget Control: Ensure that all purchases are within the allocated budget, tracking expenses, and avoiding unnecessary or unauthorized spending.
• Price Negotiation: Negotiate with suppliers to secure the best possible prices while maintaining product quality and delivery timelines.
• Cost Analysis: Analyze cost trends and develop strategies to minimize costs and increase procurement efficiency.

5. Quality Assurance:

• Product Quality Control: Ensure that all purchased goods meet the organization’s quality standards. Work with the quality assurance team to inspect and test products when necessary.
• Resolve Supplier Issues: Address and resolve any issues related to supplier performance, product quality, or delivery problems.
• Maintain Standards Compliance: Ensure that all purchased goods comply with industry standards, regulatory requirements, and environmental or sustainability goals.

6. Inventory and Supply Chain Management:

• Monitor Stock Levels: Work closely with the warehouse and inventory management teams to maintain optimal stock levels and avoid shortages or excess inventory.
• Forecasting Needs: Use demand forecasting techniques to anticipate future purchasing needs and ensure that procurement aligns with production or service delivery schedules.
• Logistics Coordination: Coordinate with the logistics team to ensure smooth transportation and delivery of purchased goods to the appropriate locations.

7. Data Analysis and Reporting:

• Supplier Performance Reports: Generate and analyze reports on supplier performance, procurement costs, and purchasing efficiency to identify opportunities for improvement.
• Market Trend Analysis: Keep up-to-date with market trends, price changes, and emerging products or suppliers that may benefit the organization.
• Reporting to Management: Provide regular reports to senior management on procurement activities, cost-saving initiatives, and supplier performance metrics.

8. Risk Management:

• Mitigate Supply Chain Risks: Identify and mitigate risks related to supply chain disruptions, such as supplier insolvency, product shortages, or transportation issues.
• Contingency Planning: Develop contingency plans to handle unexpected procurement challenges, such as sudden price increases or supply chain delays.
• Compliance Management: Ensure compliance with local and international regulations, such as import/export laws, labor laws, and environmental policies.

9. Team Leadership and Collaboration:

• Manage the Procurement Team: Supervise and mentor a team of buyers, procurement specialists, and assistants, providing guidance and support to ensure smooth procurement operations.
• Cross-Department Collaboration: Work closely with other departments such as finance, production, inventory management, and quality assurance to align purchasing activities with business objectives.
• Training and Development: Organize training sessions for the procurement team to improve their skills in negotiation, supplier management, and cost control.

10. Sustainability and Ethical Procurement:

• Implement Sustainable Practices: Promote sustainability and ethical sourcing practices by selecting suppliers that meet environmental and social responsibility criteria.
• Ethical Sourcing: Ensure that suppliers follow ethical labor practices and that procurement decisions align with the company’s corporate social responsibility (CSR) goals.

Key Skills and Requirements for a Purchase Manager:

• Negotiation Skills: Strong ability to negotiate favorable terms and pricing with suppliers while maintaining positive relationships.
• Analytical Skills: Capable of analyzing market trends, supplier performance, and procurement costs to make informed purchasing decisions.
• Budgeting and Cost Management: Proficiency in managing budgets, controlling costs, and optimizing procurement spending.
• Communication and Relationship Management: Excellent communication skills to work with suppliers, internal teams, and management. Ability to foster long-term relationships with suppliers.
• Problem-Solving: Strong problem-solving abilities to address issues related to supplier performance, delivery delays, and quality concerns.
• Attention to Detail: Meticulous attention to detail to ensure that all procurement contracts, orders, and supplier agreements are accurate and complete.
• Leadership and Team Management: Ability to lead and motivate a procurement team to achieve goals and improve efficiency.
• Technical Knowledge: Familiarity with procurement software, enterprise resource planning (ERP) systems, and inventory management systems.
• Sustainability Awareness: Knowledge of sustainable and ethical sourcing practices, and commitment to environmental and social responsibility goals.

Share your CV on: hr.kalingapackers@gmail.com